Business Administration Apprentice

The postholder will:

  • Support, at all time, the aims and objectives of Macclesfield College
  • Acquire and maintain up to date knowledge of examinations systems, Awarding Body and JCQ regulations and work with the Examinations Officer to ensure any changes and developments that affect the delivery of service in the Examinations Sector are implemented
  • Act as Centre Contact / Nominee for all Awarding Bodies and Examination Boards to ensure consistent and compliant practice
  • Respond to enquiries from learners, parents and authorised third parties about sitting examinations, results and certification and offer solutions to their queries
  • Ensure the Examinations Department utilises efficient and effective systems to perform all administrative tasks
  • Ensure that the receipt of and issuing of results and certificates is efficient and provides learners with the best service possible
  • Be aware of deadlines for examination entries and liaise with relevant College staff regarding these deadlines to ensure they are met and keep late entries to a minimum
  • Receive examination results on all results days and support the distribution of these results to the learners or nominees if appropriate
  • Receive, advise on and process requests for re-marks and appeals against results liaising between learners, parents / carers, staff and Examination Boards as needed
  • Support the Examinations Officer and Additional Learning Support Coordinator with the provision of Special Arrangements for relevant learners
  • Organise sittings for all examinations (including practical/oral/mock/internal and online exams) including booking venues, provision of required materials, seating plans and publication of schedule and venues to staff and learners
  • Be trained as an invigilator and allocate other invigilators to examinations and assist the Examinations Officer with ensuring invigilators are trained to carry out their duties in accordance with JCQ regulations
  • Liaise with Curriculum Leaders to ensure that the College is registered and compliant with Awarding Bodies and Examination Board requirements
  • Maintain the Examinations Office in accordance with JCQ Regulations to allow secure and organised receipt and dispatch of examination papers, scripts and any other examination materials
  • Maintain and record accurate records of all examinations including seating plans and registers
  • Ensure the claiming of certification is processed in a timely manner, and work wit stakeholders to deal with any related queries efficiently
  • Maintain the Examinations Office and Secure Examinations Store facility in an organised and JCQ compliant fashion
  • Encourage and promote a positive Examinations Culture within the organisation
  • Provide the Director of MIS and Exams with Awarding Body Registration or Examination fees for use in course file set up and publicity materials as required
  • Work closely with the MIS Team to ensure that actual end dates of students are accurately recorded to assist with achievement data collection
  • Attend MIS and Examinations Team meetings to ensure that the work flow between the departments if efficient and meets the needs of this essential support service for learners
  • Assist MIS team with the processing of enrolments during key times throughout the year, as identified by Head of MIS & Examinations
  • To undertake all aspects of the post in accordance with the College’s Equality and, Health and Safety and Safeguarding policies and schemes.
  • To comply with the College’s GDPR policy in relation to the collection, use, storage and disposal of personal and/or sensitive information.
  • To undertake any other duties as may reasonably be expected, commensurate with grade, both within and, where required, external to the College.
  • Employer: Macclesfield College
  • Location: Macclesfield
  • Hours: Monday - Thursday, 09:00 - 17:00 and Friday, 09:00 - 16:00.
  • Salary: £12,000.00 - £16,000.00 annual wage
  • Closing date: 07/12/2021
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